What are
Facility Records?
A Facility record in SchoolDESX
is a record that helps track your buildings, modules, and rooms in which are
used to teach Classes, provide office space, or to keep equipment and other
maintenance supplies. These Facility records can then be used to schedule
Classes or other Events to track usage, capacity, or scheduling conflicts.
Campus records can also be entered to track which building belong to which
Campuses or “sites” where Classes are held.
How should I
use Facilities?
Facility records do not need to be entered unless there is a need
to schedule Classes or other Events into specific rooms, therefore having the
ability to track usage, capacity, or scheduling conflicts. If your Student
Schedules need to have information as to where a Class will be held, then
Facility records are required. It is important to note that each Facility record
represents a one Building at your site. If your school only has one Building
where Classes are held, then you only need one Facility record.
Is the Facility form a complete Facility Management Tool?
The Lookup Lists on the Facility Information form don't have the choices that I need. Can I change them?
There are no items in my Campus field on the General page. If you have more than one Campus or “site” where Classes are held, Campus record can be entered in order to track where each Facility record is located. Once a Campus record is entered, it will be available in the Facility record’s Campus field Lookup List. Each Campus record is placed on the “Campus” table in the system; therefore each entry is a separate record in the system and should be treated as such. Therefore, before a Campus record should be entered, it is important to understand the fields that are offered to collect the data in that record.
Can I take Attendance by the Building?
How do I assign a Room to a Class?
How do I schedule a Room for an Event (Meeting, Conference, etc.)?